How To Make A Recurring Rental - Oregon

Owned by Will Skrundz (Unlicensed)
Last updated: Jul 13, 2018 by Nick Kartos (Unlicensed)

GymDandy allows renters to make recurring rentals, that is, a rental occurring for more than one day. Recurring rentals are extremely useful if you need to book a shelter for every Monday for an entire month, or if you need the baseball diamond on the first Tuesday of every month for the entire summer.  Here is a YouTube Overview of this process.

How to Make a Recurring Rental

  1. To start making a recurring rental, begin by searching for the organization/facility/space type/date you would like to rent. Before you click search, click on RECURRING search. This will let you to set parameters for your recurring rental - what days of the week you would like, occurrence (daily, weekly, monthly), and ending dates (on a specific day or after a certain amount of weeks). For this example, I will be trying to rent a classroom on every Saturday and Sunday for the next 3 weeks. Click Search to see facilities and spaces that match that criteria.


  2. The search results will show all spaces that meet some of the criteria - the space may not all be available for all dates, but will match some of the availability. On the search results page, you can hover over a space and you will see two options, Quick View & Book and View Times. If you choose to select View Times, you will see the times that the space is available as well as how many of the dates that are available with a 2 of 5, or 5 of 5, depending on how many dates are available.




  3. Click on a time for your reservation to get started on the booking process.

  4. By clicking "Quick View & Book" you will be brought directly to the booking window to begin find time and select times at the specific space that you would like to book.



  5. In the booking window, you will have a few options to go about making your recurring booking. On the left hand side, you will see all dates for the date range you specified. The times with stars will be available to rent for all of the selected dates, the times that are not available for every date will have a "2 of 5" or "4 of 5". You easily can select times for your recurring booking on the left side by picking the start time and other times associated with that booking. You also have the ability to select each date and times of the recurring booking. If you would like to choose the times that are available for each date, click on all of the starred times, if applicable.



  6. If you are satisfied with your booking dates and times, you can click on Continue to Book to advance.

  7. After choosing your time, you will be directed to the Usage Details screen. Here, you will enter in details related to your booking including event name, expected attendance, and renter information (email, name, phone, etc.). Once you have filled out all of the required fields on the Usage Details page, click Continue to Book to proceed.


  8. Following the Usage Details, you will be directed to the Setup & Options page. On this page, you will get to choose any additional add-ons and setup items that you may need for your rental. Some add-ons will be automatically included in your rental, such as tables or chairs, and other add-ons you will need to click on to add them to your rental. *SOME ADD-ONS WILL COST AN HOURLY OR FLAT FEE TO INCLUDE WITH YOUR RENTAL* When you have selected all appropriate add-ons, click Continue to Book to proceed.


  9. The next screen after the Setup & Options page is the Payment page. Here, you can enter in a new payment method (Credit/Debit). You may also select an existing payment method, if applicable. After entering in your payment information, GymDandy will store your payment method so that you can easily use the same payment method to rent space in the future. Once you have chosen your payment method, click Use This Payment Method to proceed.


  10. Once you have chosen your payment method, you will be directed to the final page requiring you to verify your booking and ensure that all details are correct. The Verify Booking page will also require you to adhere to GymDandy's terms as well as the host organization's terms. You are able to view any rental terms by clicking on the terms and policies. Click the check box next to the terms to agree to terms. When you are all finished, click Book Rental to complete your rental.


  11. Once you finish booking your rental, the request will be sent to the host organization. The host organization will have 3 days to review and either approve or deny the rental. You will receive an email alerting you if the host organization has approved or denied your rental. Once the host organization chooses to approve your rental, your payment method will be charged.