How Do I Book Space?
Are you looking for an athletic space to rent? Spotz makes it easy to search, book, and play! There are a few different ways to go about booking your space. The first method is by searching for your space from the homepage.
How do I book space?
Begin by searching for the organization/facility/space type/date you would like to rent.
After conducting your search you will see various spaces. The spaces with availability will be listed at the top and other spaces that do not have availability but are located in the same area will be listed near the bottom.
You have the ability to book directly from from the search results page. To do so, hover your mouse overtop of one of the facilities to see two options - "Quick View and Book" and "View Times". If you click on View Times, you will have the chance to see all of the available times on the date that you selected. If you click on one of the available times, you will be brought to the booking window.
- By clicking "Quick View & Book" you will be brought directly to the booking window to begin selecting times that you would like to book.
- Within the booking window, begin by choosing the start time of your booking and either drag or click all of the following available times until the end time of your reservation.
- You can also change the space you are looking for, the event date, make your booking a Recurring booking, and see all available time for the week, all within the Booking Window.
- If you are satisfied with your booking date and time, you can click on Continue to Book to advance.
- After clicking on Continue to Book, you will be brought to the Usage Details. On this screen, you will enter event info including Sport, Expected Attendance, Name (Event name - Practice, scrimmage, lessons, training, etc.), and any Additional Info. You will also have an opportunity to enter First Name, Last Name, Title (Coach, supervisor, parent, etc.), Email, and Phone number. You can include an Association as well, which will let the organization you are renting from know if you are are part of a local sport organization or group. When finished inputting Usage Details, select Continue to Book.
- The next screen is related to Setup. Here, you can choose how you would like space setup, prior to your rental. Click to choose any add-ons you would like setup. Some add-ons will cost money, such as lights or a scoreboard. If you choose to have a paid add-on, that price will be added to your total rental fee. Press Continue to Book to continue. Note: Add-ons will always be at full price and will not be discounted when rented with a group discount percentage.
- The next screen is the Payment screen. Here, you can input a payment method or use an existing card to pay for your rental. When you choose the card you would like to use to pay for your rental, you can click Use This Payment Method to finalize your booking.
- The last screen in the booking window will be a final chance to review your booking, see any terms and rules, and agree to any damage deposits. You can click on the terms to view them before finalizing your rental. When you are finished, click Book Rental.
- After you click Book Rental, you will see a screen confirming that your Reservation Request has been sent to the organization. At this time, the organization can either approve or deny your request. Upon booking your rental, you will also receive an email detailing your reservation.
- Once the organization approves or denies your rental, you will receive an additional email notifying you of their decision. At this time, your credit card will be charged for the full amount of the reservation.
