GymDandy Spotz allows renters to make recurring rentals, that is, a rental occurring for more than one day. Recurring rentals are extremely useful if you need to book a shelter for every Monday for an entire month, or if you need the baseball diamond on the first Tuesday of every month for the entire summer.
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- To start making a recurring rental, begin by searching for the organization/facility/space type/date you would like to rent. Before you click search, click on RECURRING search. This will let you to set parameters for your recurring rental - what days of the week you would like, occurrence (daily, weekly, monthly), and ending dates (on a specific day or after a certain amount of weeks). For this example, I will be trying to rent the baseball diamond on every Saturday and Sunday for the next 3 weeks. Click Search to see facilities and spaces that match that criteria.
- The search results will show all spaces that meet some of the criteria - they may not all be available for all dates, but will match some of the availability. On the search results page, you can hover over a space and you will see two options, Quick View & Book and View Times. If you choose to select View Times, you will see the times that the space is available as well as how many of the dates that are available with a 2 of 5, or 5 of 5, depending on how many dates are available.
- Click on a start time for your reservation to get started on the booking process.
- By clicking "Quick View & Book" you will be brought directly to the booking window to begin find time and select times at the specific space that you would like to book.
- In the booking window, you will have a few options to go about making your recurring booking. On the left hand side, you will see all dates for the date range you specified. The times with stars will be available to rent for all of the selected dates, the times that are not available for every date will have a "2 of 5" or "4 of 5". You easily can select times for your recurring booking on the left side by picking the start time and other times associated with that booking. You also have the ability to select each date and times of the recurring booking. If you would like to choose the times that are available for each date, click on all of the starred times.
- If you are satisfied with your booking dates and times, you can click on Continue to Book to advance.
- After clicking on Continue to Book, you will be brought to the Usage Details. On this screen, you will enter event info including Sport, Expected Attendance, Name (Event name - Practice, scrimmage, lessons, training, etc.), and any Additional Info. You will also have an opportunity to enter First Name, Last Name, Title (Coach, supervisor, parent, etc.), Email, and Phone Number. You can include an Association as well, which will let the organizaiton organization you are renting from know if you are are part of a local sport organization or group. When finished inputting Usage Details, select Continue to Book.
- The next screen is related to Setup. Here, you can choose how you would like space setup, prior to your rental. Click to choose any add-ons you would like setup. Some add-ons will cost money, such as lights or a scoreboard. If you choose to have a paid add-on, that price will be added to your total rental fee. Press Continue to Book to continue. Note: Add-ons will always be at full price and will not be discounted when rented with a group discount percentage.
- The next screen is the Payment screen. Here, you can input a payment method or use an existing card to pay for your rental. When you choose the card you would like to use to pay for your rental, you can click Use This Payment Method to finalize your booking.
- The last screen in the booking window will be a final chance to review your booking, see any terms and rules, and agree to any damage deposits. You can click on the terms to view them before finalizing your rental. When you are finished, click Book Rental.
- After you click Book Rental, you will see a screen confirming that your Reservation Request has been sent to the organization. At this time, the organizaiton can either approve or deny your request. Upon booking your rental, you will also receive an email detailing your reservation.
- Once the organization approves or denies your rental, you will receive an additional email notifiying notifying you of their decision. At this time, your credit card will be charged for the full amount of the reservation.
